Healthcare Data Migration
Legacy Data, Modern Care. Migration Without the Risk.
The greatest risk in any digital transformation isn’t the new software—it’s the threat of losing years of vital clinical history. In the care sector, data isn’t just information; it’s a resident’s life story, a medical roadmap, and your primary shield during CQC inspections.
Care Match UK are the industry specialists in the “messy” work of healthcare data migration. Whether you are transitioning from paper-based records or switching between digital providers—such as migrating from Provider A to Provider B—we ensure your resident profiles, medical histories, and care milestones remain 100% intact.
Ready to Migrate with Absolute Confidence?
Don’t let legacy data bottlenecks or technical debt stall your digital transformation. At Care Match UK, we take the stress out of migration by managing the heavy lifting, ensuring your transition is seamless, compliant, and—above all—safe for your residents.
Whether you are struggling with an ageing local server or moving between major software providers, our specialist team is here to protect your clinical history.
Contact us today for a bespoke migration audit and discover how we can secure your data for the next seven years and beyond.
Our Three-Pillar Approach to Digital Adoption
We bridge the gap between aging infrastructure and modern cloud solutions, ensuring your transition is seamless and risk-free.
1. Precision Clinical Mapping
Data doesn’t always fit perfectly into new boxes. We perform “apples-to-apples” clinical data mapping for every risk assessment and care plan. By aligning legacy data points with your new system’s architecture, we ensure that critical alerts, triggers, and clinical pathways remain accurate and actionable from day one.
2. Legacy & Bespoke Server Extraction
Many modern cloud-based vendors lack the tools to interface with aging, on-site hardware. We possess the specialist technical capability to perform legacy data extraction from old, local, and bespoke servers that “cloud-only” vendors simply cannot reach. We specialise in retrieving data from the “unreachable” corners of your local IT infrastructure.
3. Enhanced Digital Archiving & CQC Compliance
Moving systems shouldn’t mean losing your audit trail. We securely download and archive historical care notes, wound photos, and sensitive documents. Our care home archiving solutions ensure you remain fully GDPR and CQC compliant, meeting the mandatory seven-year data retention requirements without cluttering your new live system.
Why Providers Trust Care Match UK
| FEATURE | CARE MATCH UK | STANDARD MIGRATION |
|---|---|---|
| Data Integrity | 100% "Apples-to-Apples" mapping | Loss of formatting and context |
| Historical Media | Full recovery of photos and PDFs | Text-only transfers |
| Legacy Support | Specialists in local & bespoke servers | Cloud-to-cloud only |
| Compliance | Built-in 7-year CQC/GDPR archive | Responsibility left to the provider |
Protect Your Past. Secure Your Future.
Don’t let legacy data hold your digital transformation hostage. We handle the technical heavy lifting so your clinical team can focus on what they do best: providing world-class care.
Frequently Asked Questions
How long must care homes legally retain resident clinical records?
Under CQC and GDPR guidelines, care providers in the UK must generally retain adult social care records for a minimum of seven years after the date of the last entry or the date of death.
Certain records, such as those related to the Mental Health Act or serious accidents, may require retention for up to 20 or 25 years. Our Enhanced Archiving service ensures you remain fully compliant throughout these periods without needing to maintain your old software licenses.
Can data be extracted from old on-site servers to new cloud systems?
Yes. While many cloud-only vendors struggle with "on-premise" hardware, Care Match UK specializes in legacy server extraction.
We have the technical tools to access and retrieve data from non-cloud, local, or bespoke servers, ensuring that a move to modern software like PCS or Nourish doesn't mean leaving your history behind.
What is "Clinical Mapping" in care home data migration?
Clinical mapping is the process of ensuring that data from your old system (like a risk assessment or care plan) aligns perfectly with the fields in your new system.
Without professional "apples-to-apples" mapping, critical alerts for falls, skin integrity, or nutrition can be lost. We manually and technically map these data points so your clinical continuity is never broken.
Will I lose my wound photos and PDFs during a system switch?
Not with Care Match UK. Standard migrations often only transfer basic text, leaving behind vital visual evidence and uploaded documents.
We treat media recovery as a priority, extracting and archiving all wound photos, scanned hospital letters, and PDF documents to ensure your clinical audit trail is complete for future CQC inspections.