Care Match UK at Unit 4a, Hartsdown Road, Margate, Kent, CT9 5QX with Company House Registration: 12612294 (“We”, “Us”) are committed to protecting and respecting your privacy. This Privacy Notice (together with any other documents referred to therein) sets out the basis on which the personal data collected from you, or that you provide to Us, will be processed by Us in connection with Our recruitment processes. Please read the following carefully to understand Our views and practices regarding your personal data and how We will treat it.
For the purpose of the General Data Protection Regulation (“GDPR”), and the version of the GDPR retained in UK law (the “UK GDPR”) the Data Controller is Sarah Ward.
When you apply for a job opening posted by Us directly, these Privacy Notice provisions will apply to Our processing of your personal information in addition to Our other Privacy Notice which has been provided to you separately or is available on Our Website.
Your Personal Information
Information We collect from You
We collect and process some or all of the following types of information from you:
Information that you provide when you apply for a role. This includes information provided through our website, an online job site, via email, in person at interviews and/or by any other method.
In particular, We process personal details such as name, email address, address, telephone number, date of birth, qualifications, experience, information relating to your employment history, skills experience that you provide to Us directly or through an online job site.
If you contact Us, We may keep a record of that correspondence.
A record of your progress through any hiring process that we may conduct.
Details of your visits to the Care Match UK’s Website including, but not limited to, traffic data, location data, weblogs and other communication data, and the resources that you access.
Information We Collect From Other Sources
Online job sites, including but not limited to Indeed, Total Jobs and LinkedIn, technology allows Us to search various databases – some publicly available and others not, which may include your personal data (include your CV or Resumé), to find possible candidates to fill Our job openings. Where We find you in this way we will obtain your personal data from these sources.
We may receive your personal data from an online job site that recommends you as a candidate for a specific job opening more generally.
Uses Made Of Your Information
Lawful basis for processing
We rely on legitimate interest as the lawful basis on which We collect and use your personal data. Our legitimate interests are the recruitment of staff for Our clients or to match Our candidates with an employer.
Where you apply for a job opening through online recruitment websites, we rely on your consent, which is freely given by you during the application process, to disclose your personal data to our hiring clients on the basis described below.
Purposes of processing
We use information held about you in the following ways:
To consider your application in respect of a role for which you have applied.
To consider your application in respect of other roles.
To communicate with you in respect of the recruitment process.
To enhance any information that we receive from you with information obtained from third-party data providers.
To find appropriate candidates to fill Our client’s job openings or to find a role best suited to you as a candidate.
To send your application to the hiring client.
Automated decision making/profiling
We may use online job websites’ technology to select appropriate candidates for Us to consider based on criteria expressly identified by us, or typical in relation to the role for which you have applied. The process of finding suitable candidates is automatic, however, any decision as to who We will engage to fill the job opening will be made by Our staff.
Disclosure of Your Information
As set out above, we pass your information to our hiring clients or employers who are recruiting for your position, who use it only in accordance with our instructions to review you as an applicant and as otherwise required by law.
Where you have applied for a job opening through an online job site, and where you have consented to this disclosure, We will disclose to the online job site certain personal data that We hold, including but not limited to a unique identifier used by the online job site to identify you, and information about your progress through our hiring process for the applicable job opening, as well as tangible, intangible, visual, electronic, present, or future information that we hold about you, such as your name, contact details and other information involving analysis of data relating to you as an applicant for employment (collectively “Disposition Data”). The online job site’s Privacy Notice in respect of their use of the Disposition Data is available on their website.
Where you have applied to a job opening through another service provider, we may disclose data similar to the Disposition Data defined above to such service provider. The service provider shall be the data controller of this data and shall therefore be responsible for complying with all applicable law in respect of the use of that data following its transfer by Us.
How We store your Personal Data
We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where We are legally required to do so.
Unfortunately, the transmission of information via the internet is not completely secure. Although We will do Our best to protect your personal data, We cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.
Where We store your Personal Data
We store your personal data in our own systems, stored in a limited access file that is password protected and can only be accessed by authorised personnel. The office is also locked 24/7 in a secure building and all systems are also password protected.
If you would like further information please contact Us (see ‘Contact’ below).
How long we keep your Personal Data
We will hold all CV and personal contact data for 6 months for those who wish to continue to use our Recruitment Service to find them suitable positions unless deleted for the reasons below. We will also ask for permission to contact you regarding job opportunities that suit your skills and experience.
Your personal information will be deleted on one of the following occurrences:
The request of deletion of your personal information by you (or by another person engaged by the Customer); or
receipt of a written request by you (or another person engaged by the Customer) to us.
Opt-out of the service by contacting us stating you wish to no longer proceed with the service.
Under the General Data Protection Regulation and the UK GDPR, you have a number of important rights free of charge. In summary, those include rights to:
access to your personal data and to certain other supplementary information that this Privacy Notice is already designed to address
require Us to correct any mistakes in your information which We hold
require the erasure of personal data concerning you in certain situations
receive the personal data concerning you which you have provided to Us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
object at any time to processing of personal data concerning you for direct marketing
object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
object in certain other situations to our continued processing of your personal data
otherwise, restrict our processing of your personal data in certain circumstances
claim compensation for damages caused by our breach of any data protection laws.
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the UK GDPR.
If you would like to exercise any of those rights, please:
contact us using our Contact details below
let Us have enough information to identify you,
let Us have proof of your identity and address, and
let Us know the information to which your request relates.
How to complain
We hope that We can resolve any query or concern you raise about Our use of your information.
The General Data Protection Regulation and the UK GDPR also gives you the right to lodge a complaint with a supervisory authority, in particular (under the GDPR) in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/make-a-complaint or telephone: 0303 123 1113.
All questions, comments and requests regarding this Privacy Notice should be addressed to firstname.lastname@example.org